About the role
- The Accounts Assistant is responsible for the day-to-day accounting of the property management and CBRE Excellent entity portfolios in SAP. The role ensures accurate debtors and creditors records, timely reconciliations, tax compliance and effective audit support.
Responsibilities
- Debtors management: Issue tenant invoices for rent, operating costs and utilities. Receipt tenant and management-company payments daily, post withholding tax certificates and maintain fully reconciled tenant accounts.
- Credit control and arrears: Follow up collections weekly, prepare customer statements and monthly collection schedules, and report arrears to property managers.
- Creditors management: Raise purchase orders where required, capture supplier invoices, process supplier payments and withholding tax, and reconcile supplier accounts monthly.
- Journals and month-end: Post and reconcile prepaid income (rental schedules), prepaid expenses, accruals and general ledger journals in SAP.
- Banking and cash: Bank cheques, reconcile all bank statements monthly and prepare the collection schedule.
- Tax compliance: Prepare and file monthly VAT and withholding tax returns, and support responses to KRA queries (including VAT inconsistencies).
- Reporting: Prepare the monthly finance management pack for Property Management and supporting schedules for the Country Finance Manager.
- Audit support: Provide schedules, reconciliations and responses to queries for the annual external audit.
- Data integrity: Maintain accurate SAP master data and postings, and identify process improvement opportunities (e.g. journals that can be automated or require Property Manager approval).
Qualifications, Skills
- Bachelor’s degree in Commerce, Accounting or Finance; CPA (K) or demonstrable progress towards qualification.
- Minimum 3 years’ accounting experience, preferably in property management or real estate.
- Working knowledge of SAP FI (AR, AP, GL) and strong Microsoft Excel skills.
- Solid understanding of Kenyan VAT and withholding tax, including KRA iTax and eTIMS.
- High level of accuracy, strong time management and the ability to meet monthly deadlines across multiple entities.
- Clear and professional communication with tenants, suppliers, property managers and auditors.